For the past few months the CVHA records have been reviewed by Scott Rush and myself, the goal is to establish a process where we have a central filing system for all our records. To accomplish this, the older records (2009 and earlier) have been reviewed to ascertain what can be shredded. Slated for shredding are old invoices, billings and dues payment records for the years 2009 and earlier.
Any items of historical or meaningful nature have been pulled and incorporated into the appropriate permanent files.
This would leave us with complete records for the years 2010-2016 with 2017 pending. These are in addition to all water system records and those records that are a permanent part of the CVHA files. At present all these files are stored in filing cabinets at the pump station.
any comments or concerns can be sent to firstname.lastname@example.org.
g.castellane for CVHA Board.
Due to scheduling problems the 26th work party will not take place as planned. A reschedule is in the works.
However there is always work to be done, anyone that wants to volunteer a few hours call 360-663-2412 or use email@example.com.
Posted for Chet Mowbray by g.castellane
There will be a water system work day starting at 10:00 a.m. on August 26, 2017. The purpose is to begin to prepare for the 2018 Water System Sanitary Survey conducted by the State of Washington Department of Health.
The priority will be to perform work on the pump house structure and interior plumbing corrosion control. If enough people show up we will do some vegetation removal work on the meter service boxes starting in CV1.
Meet at the pump station near the east cul-de-sac in CV1 at 10:00, bring gloves and eye protection if you have some. I will line out the work based on numbers of volunteers.
To those interested I will demonstrate normal and emergency pumping operations of our system.
Thank you and hope to see you there!
Your board has implemented the following.
The deposit and payment of funds for CVHA at times go through as many as 4 hands before a payment or deposit is made. This results in as many as 3 sets of financial records being kept. This situation exists because we have a hybrid financial system from when we paid our own bills melded with electronic banking. By allowing our accounting firm of Robin Malneritch Inc. to pay and deposit we take full advantage of electronic banking efficiencies. Robins company is licensed, bonded and insured, she has been our accountant for 5+ years.
As deposits and bills arrive at the CVHA mailbox they are collected and entered on a log sheet to capture pertinent information. They are batched when possible and taken to Robins office where she does the deposit or pays bills by check or direct pay.
The CVHA treasurer and president cross reference the log sheet of financial activity with our Key bank monthly statement. At each quarterly meeting the board will review and approve the financial activity. At the end of the year Robin will print our final financial reports and transfer them along with the years records to CVHA. Prior to the annual meeting the Board will review and sign off on the years financial activity. This final product will be available at the annual meeting and will insure the independent auditors have timely access to organized financial records.
This will be a 3 month trial period to allow for any adjustments that need to be made.
Thanks to previous boards and treasurers who have helped evolve CVHA finances to this point.
G. Castellane for the current CVHA Board of Directors.